THE International Conference on AIDS and STIs in Africa (ICASA) secretariat have published a list of health and safety measures that delegates and attendees should adhere to during the conference period.
The ICASA Conference will run from 4 to 9 December, 2023 at the Harare International Conference Center (HICC). The conference will be running under the theme, “AIDS IS NOT OVER: Address inequalities, accelerate inclusion and innovation.”
Attendee health and safety measures
Here’s all you need to know for attending ICASA 2023 safely, responsibly, and confidently. Note that some guidelines are mandatory.
NB: All delegates should have their COVID-19 vaccination cards and yellow cards. Cholera vaccination cards if available will also be appreciated.
Action to take in advance
Mandatory – badging
To avoid lines, we’ll email your QR code confirmation in advance. Please have this QR code with you on your smartphone or as a printout when you arrive at the conference venue. Badge holders and lanyards will also be available at registration desks.
AT RAINBOW TOWERS HOTEL & CONFERENCE CENTER – moving around the Conference
Wearing face masks is mandatory within the Rainbow Towers Hotel & Conference Center (except for medical exemptions). Staff, Security, and ICASA 2023 Volunteers are jointly responsible for monitoring face-covering compliance and both are authorized to escort people out of the venue in the case of non-compliance.
Mandatory – Staff access to booths
Booths with exhibiting partners will have their own dedicated info desk.
Entering the Conference
Traffic flow in and out of the conference center will be carefully managed. As much as possible we will ensure one-way movement of people to minimize contact. There will be appropriate signage provided and volunteers to assist and guide delegates to their various destinations.
Exhibition hall density
Wider aisles will be added wherever possible and the conference will provide more seating areas in the exhibition hall to reduce crowding and improve traffic flow.
Mandatory – Refreshments
The conference venue will provide an extended range of individually packaged food items and will observe all applicable COVID-19, public health and safety standards.
Cleaning standards and special measures during the Conference
Mandatory- Exhibition Hall cleaning
The convention space will be cleaned regularly including electrostatic spray treatment every night in accordance with ICC standards. Exhibitors will also be required to clean meeting areas between each appointment or meeting.
Mandatory – Health and Safety monitoring
ICASA 2023 staff, volunteers, and security at the venue will continually monitor the COVID-19 and public health safety protocols across the conference to ensure compliance.
Hand Sanitizer
Hand sanitizer dispensers will be placed throughout the conference venue as well as the exhibition hall and community village. Attendees are encouraged to sanitize their hands frequently and after every meeting.
Meeting/Conference rooms
Meeting rooms will be set up in compliance with the current social distancing and room capacity guidelines in Zimbabwe to ensure you can take part safely in ICASA 2023 sessions.
Other Safety standards
The venue has implemented a vast range of health and safety measures which are not detailed on this page but can be viewed on the Rainbow Towers Hotel and Conference Centre website.
Importantly, the entire Rainbow Towers Hotel & Conference Center, including the exhibition halls, is equipped with highly efficient ventilation systems concurrent with International Conference standards.
Important notice: All delegates are required to avoid eating street food and purchasing from street hawkers. All delegates are to patronize restaurants within the conference venue.
In case of a positive COVID-19 test, the affected delegate will cater for all related costs, including quarantine.
Medical Travel Insurance
Delegates must hold valid medical travel Insurance to cover his or her duration.
